The following tutorial lists specific instructions for administering the ClassWeb program. If you need additional help, please contact your site administrator using the feedback form. If you're unsure of how your ClassWeb site will be affected by a change, or unsure of the use of an administration function, go ahead and try out one of the ClassWeb Demo sites available from http://www.sscnet.ucla.edu/ClassWeb.


Tutorial Instructions


Getting Started

How to get into the ClassWeb Administration

  • At the very bottom of the page, click on the Administration link.
  • A small window labeled Username and Password Required will pop up. Click the mouse in the first field, Username, and enter in your 9-digit ID number issued by your site administrator.
  • Next, click on the Password field and type the password you received from your site administrator. If you do not have a password, please contact your departmental web technician.
  • When your username and password are entered correctly, hit the Enter key or click OK.
  • What you will see is the ClassWeb Administration Page shown below. If you do not see this page, then chances are you entered your user info incorrectly. Hit the Reload or Back button on your browser and try again.

Common Tasks

Taking a word processing document and putting it on the web

  • In your usual word processing program open the document you wish to put on your ClassWeb site.
  • Check its File / Save As function to see if it has a Save As HTML option. If not, you can save it as Plain Text with Line Breaks, but you may lose footnotes or end notes.
    • HTML stands for HyperText Markup Language and is what most web documents are made of.
    • It has variable fonts, bolding, italics, underlining, and much more.
    • Plain Text will show up in a mono space font without bold, italic or different font sizes, but students won't care, as long as they can read the document.
  • Note: The two most common word processors, Microsoft Word (for Office 95, 97, 2000 and 98 for MAC) and Corel Word Perfect (versions 7, 8 and 9) both have the Save As HTML capability.
  • If you are using an older version of Word or Word Perfect save the document as Text Only with line breaks by using the Save As command and selecting that option in the File Type box.
  • Now you are ready to proceed with the Syllabus Upload. To continue, see the How to use the Syllabus Upload Utility.

- How to Download your class roster into a spreadsheet (e.g. Excel).

- How to remove messages from the class discussion board.

- How to add a password to the Discussion Board.

What to do when the Instructor is missing/wrong on your ClassWeb site

Note: Only the Registrar can change the Instructor(s), meeting time and place for a course. Also, the registrar's office must be informed about changes in the course instructor(s), meeting time and place from your department's scheduler. Follow these steps below to contact your department scheduler:

  • Within Main Page Edit (see How to get into the ClassWeb Administration above), click on the Change Instructor(s) Information link.
  • Above the table of Instructor(s) information, click on The Dept Scheduler link.
  • Contact the person shown to change/remove Instructor(s).

What to do when the T.A. is missing/wrong on your ClassWeb site

Note: Only the Registrar can change the T.A.(s), meeting time and place for a course.

  • Within Main Page Edit (see How to get into the ClassWeb Administration above), click on the Change Teaching Assistant(s) Information link.
  • Above the table of Teaching Assistant(s) information, click on The Dept Scheduler link.
  • Contact the person shown to change/remove T.A.(s).


Main Page Edit Instructions

How to change course info (title, description, exam code) or add special notice

  • Within the ClassWeb Administration pages, click on the link Main Page Edit.
  • Then, click on the link titled Change Course Information.
  • What you will see is a screen with four fields titled: Course Title, Course Description, Exam Code, Special Notice.
  • If you need to change the text in a field, highlight the text and hit delete or use the backspace key. Then type in the new text.
  • If you've made any errors while inputting information, you can click on the Reset button to clear the contents of all four fields and start over (only works before hitting Submit).
  • When everything is finished, click on the Submit button at the bottom.
  • After hitting Submit, you will see the new page, updated with your changes. If you would like to go back and make further changes, click on the link Main Page Edit, then the link Change Course Information.
  • Note: Any changes you make will have an asterisk (*) by them to signal the change.

How to change instructor info (name, phone, email, office location and hours)

  • Within the ClassWeb Administration pages, click on the link Main Page Edit.
  • Next, click on the link Change Instructor(s) Information.
  • You will see a table with six fields. They are used as follows:
    • Name: Enter your name here by clicking on the field and typing. Use the delete key or backspace to change a mistake. This field is not required.
    • Phone: Enter your phone number if you want students to be able to reach you. This field is not required.
    • Email: Your email address is required, even if you don't want students to see it.
    • Hide Email?: Here you can choose to keep your email address private or public to your students. Click on the down arrow and a pull down menu will appear with the options Yes and No.
    • Office Location: Enter in the location of your office. This field is required.
    • Office Hours for this Course: Enter in hours in which students can stop by to see you. This field is required.
  • As usual, you can enter in as much text as you'd like in each field. You also have the option of HTML tags, but they are not required.
  • If you've made any errors while inputting information, you can click on the Reset button to clear the contents of all four fields and start over (only works before hitting Submit).
  • When everything is finished, click on the Submit button at the bottom.
  • After hitting Submit, you will see the new page, updated with your changes. If you would like to go back and make further changes, click on the link Main Page Edit, then the link Change Instructor(s) Information.

How to change teaching assistant(s) information

  • Within the ClassWeb Administration pages, click on the link Main Page Edit.
  • Next, click on the link Change Teaching Assistant(s) Information.
  • If there are no TA's assigned to this course, you cannot add them using ClassWeb's Administration utility. You will see the message No TA assigned to this course, and there will be a link to the Protected Course Information Page. Upon clicking on the link, you will see contact information of the people who can help.
  • If you do have TA's already assigned to the course, you will see a table with six fields, one for each TA. They are used as follows:
    • Name: Enter TA's name here by clicking on the field and typing. Use the delete key or backspace to change a mistake. This field is not required.
    • Phone: Enter in TA's phone number so that students can reach them. This field is not required.
    • Email: The TA's email address is required, even if the TA doesn't want students to see it. This field is required.
    • Hide Email?: Here you can choose to keep the TA's email address private or public to the students. Click on the down arrow and a pull down menu will appear with the options Yes and No.
    • Office Location: Enter in the location of the TA's office. This field is required.
    • Office Hours for this Course: Enter in hours in which students can stop by to see the TA. This field is required.
  • As usual, you can enter in as much text as you'd like in each field. You also have the option of HTML tags, but they are not required.
  • If you've made any errors while inputting information, you can click on the Reset button to clear the contents of all four fields and start over (only works before hitting Submit).
  • When everything is finished, click on the Submit button at the bottom.
  • What you will see is the new page, updated with your changes. If you would like to go back and make further changes, click on the link Main Page Edit, then the link Change Teaching Assistant(s) Information.

How to add links to the Main page

Note: this option adds links to the first page students will see when entering the ClassWeb site. It should be used for important links and for any additions you make to your site. If you have several general information links that relate to the class, those should be added to the List of Links page instead.

  • Within the ClassWeb Administration pages, click on the link Main Page Edit.
  • Next, click on the link Add links to the Main Page menu.
  • You will see two blank fields. In the field labeled Link Name or Web Address:, input the address of the link you would like to include. In the field labeled Name For Link on Class Web Page:, input a name to refer to the address you entered in the previous field.
    • Note: The student will not see the address, only the name you give it. If the address is a separate site, don't forget to prefix it with http://. (i.e. http://www.cnn.com)
  • When both fields have been finished. Click on the Add Link button at the bottom. What you will see next is the class web page, complete with the updated link in the yellow bar at the top. If you would like to go back and add another link, click on the link Main Page Edit, then the link Add links to the Main Page menu.
  • If you made a mistake and need to remove the link you just created, then see our next help section: How to Remove links from the Main Page.

How to remove links from the Main page

  • Within the ClassWeb Administration pages, click on the link Main Page Edit.
  • Then, click on the link Remove links from the Main Page.
  • You will see a series of gray boxes, each with a link and a small white check box in them. If you would like to remove a link, click within the small white box. A check will appear, marking that link for deletion from your page.
  • When you have marked all the links that you would like to remove, click on the gray button Delete Link(s) at the bottom. What you will see next is the new class web page, with the link(s) having been removed. If you would like to go back and delete more links, click on the link Main Page Edit, then the link Remove links from the Main Page menu.
  • If you made a mistake and need to add a link back to the list, see our help section: How to add links to the main page.

How to insert customized content into the Main page

  • By uploading a special file named custom.htm to your ClassWeb site directory, you can easily insert text (with different color font) and links to the middle of your main class page. The content of your custom.htm file will appear below gold bar of main page links.
  • An example of this is Anthro 135B - Fiske - 98F. To grab the student's attention, this professor wrote an important announcement in red text (some of it in a larger font). Here's the file for this example: custom.htm. To see how this file is written in HTML, select View > Source in your browser. Notice where the custom.htm file resides in the ClassWeb address.
  • This custom.htm page can be created in any web page editor (such as Netscape Composer), saved on your hard drive, and then uplaoded to your ClassWeb site using the Administration > Other/Advanced options > Syllabus Upload Utility. In order to work, the file must be saved on your ClassWeb site as "custom.htm".

How to correct errors in Main page information


Announcements Edit Instructions

How to add/change/delete an announcement

  • Within the ClassWeb Administration page, click on the link Announcements Edit.
  • Blank fields labeled New are ready to be filled with your announcements. Fields labeled Old are previous announcements which may be changed or deleted. The order in which they are listed in the Administration page will be identical to the order they will display on the page. So, if you'd like the newest messages on the top, always put new messages above the older ones, and vice versa.
  • To add an announcement, click anywhere within the field. Then type your message. You may type as much as you would like; the field will scroll. If needed, navigate through the message with the home, end, and arrow keys.
    • Note: If you are an advanced user and would like to add text formatting (bold, italics, underline) or a hypertext link, you can add your HTML tags into these fields. For more information on learning HTML, visit our HTML Tag Quick Reference.
  • To delete an announcement, highlight the text with your mouse and press the delete key. Or, use the arrow keys and backspace key to delete parts of the message.
  • When you are finished, click on the gray box labeled Update at the bottom.
  • What you will see is the new page, updated with your changes. If you would like to go back and make further changes, click on the link Announcements Edit.

- How to format the text of your announcements with HTML

Here is a short list of HTML tags you can add to accent your text when posting on your ClassWeb announcements page. It's simply a matter of adding opening and closing bracketed tags to the text of your announcement.

  • To bold text, add <B>text</B> and it will look like this: text
  • To italicize text, add <I>text</I> and it will look like this: text
  • To underline text, add <U>text</U> and it will look like this: text
  • To add a link to another website in the text add these special tags: Go to <A HREF="http://www.ucla.edu">UCLA</A> and it will look like this: Go to UCLA
  • HTML stands for Hyper-Text Mark-up Language, and is the primary computer language that your computer's browser (Netscape, Internet Explorer, etc.) reads when displaying the various web sites you visit. For a more thorough introduction to HTML tags and authoring, here are some additional HTML resources.


List of Links Page Edit Instructions

Your List of Links Page is divided into three columns: Class Links, (Your Department) Links, and College Links. You can modify the left column (which is blank at the beginning of the quarter), adding any Internet links useful for your class. These links can be to web pages residing in your ClassWeb site, elsewhere in UCLA, or to anywhere in the world. As for the other two columns, the right column of College Links is a standard set and common to all course web pages throughout the social sciences. The middle column of (Your Department) Links is a list shared by all of the class web sites in your department. Talk to your Departmental Webtech to modify this departmental list.

Rules of thumb to keep in mind for editing your List of Links page:

  1. Everything sorts alphabetically, within sections.
  2. Any list item can be moved under another item, edited or deleted.
  3. Any list item automatically becomes bold when a another link or subheading is moved under it.

How to add to and edit your class link page

  • Within the ClassWeb Administration pages, click on the link List of Links page edit.
  • You will see a table of three columns, titled Link (URL), Title, and Description.
  • In the Link column, you can enter in the URL (Internet Address) of a site you would like linked on your page. (i.e. http://www.cnn.com or quiz1.html)
  • In the Title column, you must enter in a title for the link. The student will not see the address (URL) of the site, only the name you give it.
  • In the Description column, you can optionally add notes or a description to the site. As always, you may type beyond the size of the field box.
  • If you would like to change any information in the table, click with your mouse on the field you would like to change, highlight the text and hit the delete key. Re-enter any text that you would like.
  • When you have finished entering in the link information, click on the gray button Submit Changes at the bottom. What you will see next is the new class links page, with the link(s) having been added in the leftmost column Class Links. If you would like to go back and make more changes, click on the link List of Links page edit at the bottom of the page and begin editing the table again.

- How to delete an existing link

  • Within the ClassWeb Administration pages, click on the link List of Links page edit.
  • In the gray area titled Links As They Currently Appear, find the item you wish to delete and click on the DELETE Link next to it.
  • This brings you to a Delete Warning confirmation page - are you sure you want to delete this link? If so, click on the large DELETE Link.

- How to group your Class Links into sections with subheadings and indentations

You may add so many links to your List of Links page that they need to be separated into sections with distinct subheadings and indentations. For an example of what can be done to organize your links, visit the GEOG 163: Field Analysis in Biogeography List of Links page.

  • In order to arrange your links into sections with distinct subheadings and indentations, you have to add items and click Submit Changes first.
  • To make a non-hyperlinked (plain text) subheading, add the title of the subheading in the Item Name field and leave the URL and Description fields can be blank. Complete this step by clicking on the gray button Submit Changes.
  • To move an item under another item on your list of links page (and thereby indenting it), click on the link List of Links page edit at the bottom of the List of Links page or from the Administration page. In the gray area titled Links As They Currently Appear, find the item you wish to move and click on EDIT Link Info next to it. This brings you to the Link Edit Utility, where you view the pull down menu for that link titled Place Under. Once you've selected which item from the pull down menu under which to place the item you're currently editing, click Submit Changes.
  • If you would like to go back and move more items that appear on your List of Links page, click on the link List of Links page edit, then the link EDIT Link Info for whichever link you wish to move.
  • Rules of thumb for the List of Links page:
    • Everything sorts alphabetically, within sections.
    • Any item can be moved under another item, edited or deleted.
    • Any item with a link or subheading under it automatically becomes bold.

How to make your Class Links into a Submenu

  • If you want the Class Links section of your List of Links Page to be broken down under different headings (e.g. Specific Class Information, Class Related Topic Sites, etc.), as the College Links section is (i.e. into Academic, Libraries, Computing, News and UCLA), you will need to create a simple HTML page.
  • There are several ways to do so:
    1. You can download Netscape Communicator for free. Within Communicator you can use Netscape Composer to create simple HTML pages.
    2. You can also use Microsoft Word 97 to create simple HTML pages by saving the normal text you create in Word as HTML
    3. A third alternative is to download one of the many HTML editors that are available for free from tucows or elsewhere on the internet; this can be especially useful since tucows allows you to make selections based on platform type, operating system, and more. They also provide reviews of the products and their features.

Step by Step Class Links Submenu Page Creation For Netscape Composer

  • After you have downloaded Netscape, follow the setup instructions they provide to install it.
  • Start Netscape Composer. You can do so in Windows 95 or 98 by clicking on the Start button, selecting Programs, Netscape, and Composer.
  • On the blank new page that appears, type a title, e.g. Class Links Submenu Page. Highlight the text and click on the down arrow at the right side of the box (the format box) at the top left that shows Normal. Slide down the list that appears and select Heading 1.
  • You are now ready to start adding the link headings you would like. Hit return/enter from the title you entered to clear space between the title and the first heading. Type the first heading, e.g. Specific Class Information, highlight it and return to the same box as above, sliding down to List Item and click.
  • You will want the links to be separate items, distinct from the headings which are part of a list, so you must first hit return/enter after the heading, click on the same down arrow as above and slide back up to Normal (the arrow at the side of the format box at upper left, now displaying List Item). You may now enter as many links as you would like for this heading. The best way to do that is to enter the title of the link, e.g. Professor X's personal website, highlight the text and clink on the toolbar button labeled Link.
  • A window will appear, showing the text you just entered, and asking you for a URL (the address you want this link to point to). Enter the URL of the site you want linked (e.g. http://www.whateverlink.com/ (not a real link)).
  • Repeat the process for as many links as you have for that particular heading.
  • You may now enter another heading, e.g. Class-related sites. Hit return/enter after the last link of the previous heading, click on the down arrow of the format box, and slide to List Item. A bullet before each heading (and none in front of the links themselves) will confirm that you have added another item to the list, as will the List Item that shows in the format box.
  • Repeat the link process. Don't forget to reset the format box to Normal for the links, so that they don't become part of the list of headings.
  • Repeat for as many headings and links as you want for your site.
  • You will notice that the links are justified all the way to the left, while the headings are indented the space of the bullet. If you want to indent just the links, so that the headings stand out more prominently, just highlight the first set of links and click on the Increase Indent toolbar button (a right arrow beside a column of text, at the bottom right of the toolbar). Repeat for each set of links. Save the file when finished.
  • There are many other stylistic changes you could make to the page, e.g. background color, font, etc., but they are not necessary. Read the help files within Netscape Composer for more information.
  • You are now ready to upload your Class Links Submenu Page to your ClassWeb site. Follow the instructions for How to use the Syllabus Upload Utility. Do not add a link from the Main Page.
  • After you have uploaded your page, you need to add it to your List of Links Page. Follow the instructions for How to edit your class link page. Since your new page is in the same directory as your site (via the Syllabus Upload), you can enter it's URL as your class site/your filename.htm or /./yourfilename.htm in the Link (URL) column. You can give it any title you want, but it's usually a good idea to be consistent, e.g. Class Links Submenu Page. You could give a description, e.g. This is a separate page of links useful to the course, but it's not necessary.

Step by Step Class Links Submenu Page Creation for Microsoft Word 97

  • Start Microsoft Word 97.
  • On the blank new page that appears, type a title, e.g. Class Links Submenu Page.
  • Hit return/enter to clear some space for the title, then start typing in the first heading, e.g. Specific Class Sites.
  • Hit return/enter and type the text of the first link under that heading; repeat until finished with this heading. The text of the link can be the site's name (i.e. Yahoo for www.yahoo.com), or whatever text you deem pertinent.
  • Enter a new heading and repeat the process until all headings and links have been added.
  • Save the document as a web page by clicking on the File Menu and sliding down to Save as HTML.
  • You will be asked about losing formatting; continue with saving. Name the document appropriately, e.g. classlinks.htm.
  • Now you are ready to add the appropriate formatting. Highlight the title and click on the box at the left side of the toolbar which displays Normal (The formatting box). Slide down to H1 and click again.
  • Highlight the first heading and click on the Bullets toolbar button, located on the right side of the lower toolbar. (It looks like three small squares and three adjacent lines). Repeat for each heading.
  • Highlight the first link, click on the formatting box and slide up to Normal. While the link text is still highlighted, click on the Insert Hyperlink toolbar button (a globe with two chain links on it) and enter the appropriate URL (e.g. http://www.whateverlink.com (not a real link)). Repeat for each link, under each heading.
  • You will notice that each link stands out from the heading, which is indented. You can indent the links underneath the headings by highlighting all the links of a given heading and clicking on the Increase Indent toolbar button (next to Bullets button) until it meets your satisfaction. Repeat for each set of links.
  • There are more stylistic options within Microsoft Word 97 that you may wish to explore. Take a look at the help files for more information.
  • You are now ready to upload your Class Links Submenu Page to your ClassWeb site. Follow the instructions for How to use the Syllabus Upload Utility. Do not add a link from the Main Page.
  • After you have uploaded your page, you need to add it to your List of Links Page. Follow the instructions for How to edit your class link page. Since your new page is in the same directory as your site (via the Syllabus Upload), you can enter it's URL as your class site/your filename.htm or /./yourfilename.htm in the Link (URL) column. You can give it any title you want, but it's usually a good idea to be consistent, e.g. Class Links Submenu Page. You could give a description, e.g. This is a separate page of links useful to the course, but it's not necessary.


Discussion Board Edit Instructions

Editing note: This tutorial seems a little dated. Are all wwwboards presently authenticated, requiring student ID and Pin #'s ? If so, alot of the materials below need to reflect this...

How to remove messages from the class Discussion Board

Note: There can be size limitations for Discussion Board Postings. Click here to see a table of limitations

  • Within the ClassWeb Administration page, click on the link Discussion Board Edit.
  • Then, click on the link Discussion Board Admin Utility.
  • A table of posted messages will appear. You may delete any individual message by selecting the Input Box below the heading Single corresponding to the message you wish to delete. You may delete a message and all its related messages by selecting the Input Box below the heading Thread corresponding to the appropriate message(s).
  • After selecting all appropriate messages, click on the Remove Messages button.
  • A results page will appear, summarizing all the changes just made. If all of the items you had selected appear in the Attempted to Remove list, then your task has been completed successfully. If not, an error message will appear explaining why.

How to authenticate the Discussion Board so students must use their ID number

  • Within the ClassWeb Administration page, click on the link Discussion Board Edit.
  • Then, click on the link Authenticated Discussion Board Utility.
  • You will see the question Make Authenticated Discussion Board? and the options No and Yes. Click on the button next to the option you want so that it is indicated by a dot.
  • Click on the Submit button at the bottom of the page.
  • Click on the Back to class page link.
  • Your Discussion Board is now authenticated. You can check this by trying to post a message. You will see that the UID field is now required, thus indicating its authenticated status.

How to quickly identify Prof and TA postings on the discussion boards

Prof and TA postings on the discussion boards are highlighted by a small  or  icon that appears preceding the name of the Prof and TA. This feature operates automatically because ClassWeb identifies you as a Prof and TA when you enter you ID and Password, information required in order to post a message. (The old Prof Code and TA Codes are not longer needed.).

How to add a password to the class Discussion Board

  • Within the ClassWeb Administration pages, click on the link Discussion Board Edit.
  • Then, click on the link Discussion Board Password Utility.
  • You will see input fields for Enter a username, Enter a password, and Enter again to confirm. You must complete each field.
  • You may then click on either the Change Discussion Board Password button or the Delete Discussion Board Password button.
  • A results page will appear, verifying your changes.

- How to add more discussion boards to your ClassWeb site

  • Within the ClassWeb Administration pages, click on the link Discussion Board Edit.
  • Under Discussion Board page edit options, click on the link Add Discussion Board.
  • You are brought to the Add Discussion Board page, where you must enter the title of board you wish to create. By default,
  • Once you have entered a title for your new discussion board, click Create Board.
    Note: This board will be authenticated by default. To turn off the authentication, use the Authentication utility on the Discussion Board Edit page once the board has been created. Also by default, the new discussion board will be linked from your ClassWeb main page.


Annotation Board Instructions

The following is a list of step-by-step instructions for the ClassWeb Annotation Board, an electronic forum where instructors and students can post writing assignments and then make comments on each other's work. Comments by instructors and students are inserted into the on-line writing assignments as hypertext footnotes (example: Sociology 230-Brubaker-Winter 99). Annotation boards are not a standard component of your ClassWeb page, but can be added by the site administrator on request.

- How to post a message/document to the class annotation board

Note: There can be size limitations for Annotation Board Postings. Click here to see a table of limitations

  • Within the ClassWeb Main Page of the class you wish to post to, click on the Annotation Board link.
  • Click on the Post Message link, or scroll to the bottom of the page.
  • Enter your information in the spaces provided. You must complete the required fields. Be sure to select the appropriate section from the drop down menu.
  • Enter your message/document in the appropriate box. 
  • Note: You can paste in text from a word processor screen, but it is possible that some non-ASCII characters will be rendered incorrectly -- scroll through the text after it's in the box to check for this and make corrections if necessary. Note that if you are pasting in text from a word processor screen, formatting and footnotes in your original document will be lost. Hint: to ensure that paragraphs are clearly separated in the posted version, make sure that each paragraph is separated by two hard returns in your original word processor document. Also, don't worry if the text runs off the screen in one long line, it will wrap OK when it gets to a web browser. Use the scroll bar at the bottom to check
    all the text to the right.
  • Click on the Post Message button.

- How to add an annotation to an existing message/document

  • Within the Annotation Board page, click on the message/document you wish to annotate.
  • Highlight the line (only one line, or less, is the best procedure) of text you wish to comment on, and copy it by pressing Ctrl + C (Command + C for MAC) to copy the selected text.
  • Move to the Post an Annotation area by scrolling to the bottom of the page or clicking on the Post Annotation link at the top.
  • Place your cursor in the Text to Annotate box and press Ctrl + V (Command + V for MAC) to insert the previously copied text.
  • Enter your information in the other spaces provided. You must complete the required fields.
  • Enter your annotation in the Comments field.
  • Click on the Submit Annotation button below the Comments field.
    • If an Error: Ambiguous Context screen appears, you did not select a unique piece of text (i.e. that same string of words occurs more than once).
    • If an Error: No Context screen appears, no match could be found for the text you entered in the Text to Annotate box. This could mean that you either entered text without copying from the document and mistyped it, or entered extra characters by accident after cutting and pasting. Try the procedure again until you are returned to the message/document screen that you wanted to comment upon, indicating success.

- How to view an annotation

  • Within your class Annotation Board, click on a message/document that has some annotations already in the text .
  • You can see an annotation as a number (the number, in order, that the annotation was posted to that message/document) followed by the name entered by the annotator in the Name field of the Post an Annotation area -- appearing as hypertext footnotes, such as#1-mike franks). Click on the link to see that annotation displayed.
  • You may view all of the annotations by scrolling below the message/document and looking under the Annotations: heading or by clicking on the Annotations link at the top of the page.

- How to return to the text of an annotation

  • Within your class Annotation Board page, click on the annotated message/document.
  • Click on the Annotations link at the top, or scroll down to the Annotations heading.
  • Choose which annotation you wish to see the text of and click on the Go Back to annotated text # (whichever number it is) link.
  • You will be returned to the corresponding section of text, which will be indicated by the appropriate name and number.


Syllabus Upload Utility Instructions

How to use the Syllabus Upload Utility

  • Within the ClassWeb Administration page, click on the File Upload Utility link.
  • To upload a file, click the browse button to search for it on your hard drive.
  • After finding the file on your computer click OK, the path to the file (eg. c:/temp/syllabus.htm) should appear in the first upload field, titled Filename On Your Computer.
  • Enter the name you want the file to be saved as on the server in the second space (even if it is the same), titled Filename To Save As On Server. This is the filename (eg. syllabus.htm) as it will appear on your ClassWeb site.
  • Choose the directory in which to save the file by selecting the appropriate button. Here are your choices:
    • ClassWeb Directory: Selecting this will upload the file to the root directory of your ClassWeb page (eg. http://www.sscnet.ucla.edu/00S/geog1-1/yourfile.htm). This file is open for public viewing and download.
    • Private Directory (password protected): Selecting the Private Directory will upload the file to the password protected directory of your ClassWeb page (eg. http://www.sscnet.ucla.edu/00S/geog1-1/private/yourfile.htm). Only the course instructor, teaching assistants and officially enrolled students can viewing and download the files in the private directory. Students (and TA's) must use their 9-digit ID# and URSA Pin Code as the username and password to view files in stored in the private directory. Instructors must use the ID and Passwords provided to them by the site administrator. If that password has been forgotten or misplaced, contact your Departmental Webtech.
    • Alternate Directories: If your Departmental Webtech of other staff from SSC has installed additional directories on your ClassWeb site, a third option will appear. Selecting the Alternate Directory will upload the file to that alternate directory that appears in the pull down menu (eg. http://www.sscnet.ucla.edu/00S/geog1-1/images/yourfile.htm). Please contact your Departmental Webtech about installing additional directories in your ClassWeb site. Files is these alternate directories are open for public viewing and download.
  • If you would like this file linked on the Main Page, choose the appropriate button and provide a description in the space provided. The link will appear in the gold bar atop your ClassWeb page.
  • Click on the Send File button and your file will be uploaded to the server.
  • To verify that your file has successfully uploaded if it is not linked on the main page, learn How to list the files in your ClassWeb directory. That utility displays the name, size and date-of-upload for all of the files in your ClassWeb site.


Other/Advanced Options Instructions

How to view your class Roster

  • Within the ClassWeb Administration page, click on the Other/Advanced Options link.
  • From the Other/Advanced Edit Page, click on the View Class Roster link.
  • The roster will appear, displaying the number of students above and an alphabetically ordered table of names, E-mail Addresses and Enrollment Status. If you need more information, e.g. UID numbers, see How to Download your class roster

How to Download your class roster

  • Within the ClassWeb Administration page, click on the Other/Advanced Options link.
  • From the Other/Advanced Edit Page, click on the Download Rosters with section codes from my.ucla.edu link.
  • Enter your 9-digit UID in the space provided.
  • Enter your PIN password in the space provided. The first time you do this, you will be prompted to enter a department affiliation and enter a password of your choosing. You should be aware that your password will be displayed when you type it in, so be careful that no-one can see it!
  • From the list of classes, click on the course that corresponds to the roster you wish to view.
  • You then have three options:
    1. View Roster
    2. Download in tab delimited format
    3. Download in comma delimited format

    Select your option by clicking in the circle next to your choice.

  • Click on the Continue button.
  • Within the Unknown File Type popup window that appears, save the roster as filename.xls (results is the default filename) if you want to use it in Microsoft Excel, otherwise, save it as filename.txt by clicking on the save file button.
  • Choose the directory you wish to save the file in by selecting it from the drop-down menu. Click on the save button.
  • To view the roster in Microsoft Excel, start Excel and use the Open File command from the File Menu, selecting the roster from the directory in which you saved it.
  • Within the Text Import Wizard Step 1 of 3 popup window that appears, make sure that the Delimited button is selected in the Original Data Type field. Check that the File Origin field shows Windows (ANSI).
  • You may preview the file at the bottom of the window. If there are rows of data you do not wish to import (e.g. class title, etc.), find the row that corresponds to the first line of data you wish to import and enter that number in the Start Import at Row box. Click the Next button.
  • Within the Text Import Wizard Step 2 of 3 popup window, select the delimiter type within the delimiters box that corresponds to the format which you downloaded (i.e. tab or comma) by checking the appropriate box. Click the Next button.
  • Within the Text Import Wizard Step 3 of 3 popup window you may select the Data Format. Unless you require otherwise, choose text from the Column data Format box by clicking in the adjacent circle. Click on the Finish button.
  • You may now edit the roster download. You may need to resize the cells to view all the information. See your Microsoft Excel documentation for further assistance.

How to Email your entire class

  • From the Other/Advanced Edit page, click on the Send Mail to Class link.
  • The message you compose on this screen will automatically be sent to all enrolled students with an email address. If you wish anyone else to receive the message, enter their email address in the Extra CC List box, separating entries with only a comma.
  • If you want to give a title to the email, enter the subject you want in the Subject box.
  • You may now compose your message in the Message box.
  • If you want your email to go wait-listed students or to students with record holds, check the appropriate box below the Message box.
  • After you have finished your message and included all the desired recipients, click on the Send Message button. You are then taken to a confirmation page which gives you the following details:
    • Student email accounts that will receive your message;
    • Students in your class whose email accounts are unknown (if any), and therefore will not receive the message;
    • A reprint of the subject and body of your message; and
    • A summary of special groups you selected who will receive your message (wait-listed students, students with record holds).
  • If you do not wish to send your message and instead wish to clear all of the fields you have written in, click on the Clear Message button.
  • If you would like to go back and send another mail to your class, go to Administration > Other/Advanced Edit > Send Mail to Class.

How to change your Admin Password

  • From the Other/Advanced options page, click on the link Change Admin Password.
  • Find your name under the heading Instructors of the course. Enter your new password in the first blank field next to your name, and again in the second blank field to confirm your change.
  • Then hit the Change Admin Password button.
  • Your new password is instantly ready for use.
    • Note: If you forgot your password and cannot access the Administration screen for your ClassWeb site, contact your Departmental Webtech.

How to let another person access to your Private Directory files

Web page files that are stored in the Private Directory of your ClassWeb site (eg. http://www.sscnet.ucla.edu/00S/geog1-1/private/yourfile.htm) are only accessible to people with proper user IDs and passwords (read about our roster-authentication procedure).  This group initially includes the course instructor, course teaching assistants and enrolled students. To grant other students or university employees access to password-protected files on your ClassWeb site, use the following steps.

  • Within the Other/Advanced options page, click on the Add Administrator link.
  • Fill in the requested fields (UID - 9-digit university identification number and a random password of your choosing).
  • When finished, click on the Submit Query button at the bottom.
  • This new username/password set is now ready for use.
  • If the person you wish to grant access to your password-protected files is not a university student or employee, you can make up a random 9-digit UID for them. However, the number you choose cannot belong to any of the students or teaching assistants.

How to use the Multiple Choice Quiz Utility

  • Within the Other/Advanced Edit page, click on the link Multiple Choice Quiz Utility.
  • Enter a filename for the quiz in the space provided.
  • Click on the Start a new Quiz button.
  • Enter a title for the quiz in the appropriate space.
  • Click the Continue button.
  • Enter the first question in the box provided.
  • If you want to include a picture or another file (e.g. a graph), provide that file's location on the line provided.
  • Provide the multiple choice answers for the letters A-G (as many as you would like) on the appropriate lines.
  • Indicate the correct answer by checking the button next to the correct answer.
  • Enter any additional information you want to appear after the quiz answers have been displayed in the space provided (e.g. a grade scale after the last question, or an explanation for the correct answer of each question).
  • Click on the Add Question button at the bottom of the page.
  • Continue to enter questions until you have reached the last question, then check the Check here if this is the last question box and add the last question using the Add Question button as before.
  • A link to your quiz will appear. Click on the URL if you want to view the quiz before adding it to the Main Class page. Click on the Add Link button to add a link to the quiz on the Main Class page.
  • The quiz is now ready for students.

How to list the files in your ClassWeb directory

  • Within the Other/Advanced options page, click on the List the Files in your ClassWeb directory link.
  • All the files in your ClassWeb directory are displayed, including any private directory files you may have.

How to use the File Edit Utility

  • Within the Other/Advanced Edit page, click on the File Edit Utility link.
  • You have three options: Edit a file, Copy/Restore a file, or Delete a file.
  • Each option provides a popup menu of the files available for use. To select a file, click on the down arrow at the right edge of the box above the option you want to use. A list of files will appear; select the file you want to use by highlighting it.
  • If editing a file, select the file as described above and click on the Edit File button. You may now edit the file in the window that appears. Click on the Save Changes button after you are finished editing. Be sure to click on your browser's Reload button after you are finished, so that your changes will be shown on the Main Page.
  • If copying a file, you must enter the name of the file you wish to copy the selected file into in the To box. If you want to restore a previous version of a file, highlight the filename.sav as described above and enter the original filename in the To box. Be sure to click on your browser's Reload button after you have made any changes, so that the changes will be reflected on the Main Page.
  • If deleting a file, select the file to be deleted as described above and click the Delete File button. Be sure to click on your browser's Reload button after you have made any changes, so that the changes will be reflected on the Main Page.

How to Create Popup Links

  • Within the Other/Advanced Edit page, click on the Create Popup Links link.
  • Enter the URL of the link you want in the field labeled Link Address.
  • Enter a description of the link in the field labeled Link Description.
  • Enter any comments that you want to appear in the popup window in the comments box.
  • Choose where the popup link will display by checking either the Main Menu box or the List of Links box.
  • Click on the Create Popup Link button to finish your popup link.
  • Your popup link will now appear on the appropriate page.


HTML Tag Quick Reference

Here is a short list of tags you can add to accent your text when posting announcements, messages, etc. to your ClassWeb site. It's simply a matter of adding opening and closing bracketed tags to the messages.

  • To bold text, add <B>text</B> and it will look like this: text
  • To italicize text, add <I>text</I> and it will look like this: text
  • To underline text, add <U>text</U> and it will look like this: text
  • To add a link to another website in the text add these special tags: Go to <A HREF="http://www.ucla.edu">UCLA</A> and it will look like this: Go to UCLA
  • For a more thorough introduction to HTML tags and authoring, here are some additional resources:

    • Gettingstarted.Net
      Building the web is fun and it isn't hard to do. Gettingstarted.net is here to help you learn the basics through bite-sized tutorials and hands-on interactive lessons. This site is run by Project Cool, a leading publisher of developer content on the web.
       
    • NCSA Beginner's Guide to HTML
      The NCSA Beginners guide consists of several tutorials that will walk you through all aspects of web publishing. The guide is used by many to start to understand the hypertext markup language (HTML) used on the World Wide Web. It is an introduction and does not pretend to offer instructions on every aspect of HTML. Links to additional Web-based resources about HTML and other related aspects of preparing files are provided at the end of the guide.
       
    • HTML 3.2 Reference Specification
      The World Wide Web Consortium (W3C) maintains a series of web pages devoted to promoting HTML standards. This document has been reviewed by W3C members and other interested parties and has been endorsed by the Director as a W3C Recommendation. It is a stable document and may be used as reference material or cited as a normative reference from another document. W3C's role in making the Recommendation is to draw attention to the specification and to promote its widespread deployment. This enhances the functionality and interoperability of the Web.
       
    • World Wide Web Consortium's Style Guide
      The World Wide Web Consortium (W3C) maintains a web-site devoted to promoting standards within the HTML development community. This guide is designed to help you create a WWW hypertext database that effectively communicates your knowledge to the reader. It has been prepared in the light of comments by readers, and many demands by providers of online documentation. Some of the points made may be influenced by personal preference, and some may be common sense, but a collection of points has been demanded, and so here it is.